GENERAL NOTES, TERMS & CONDITIONS FOR ALL OUR OUTBOUND TOURS
Please be reminded that the luggage allowance on scheduled flights is strictly is limited according to a class of travel and on group tours, soft bags are highly recommended, if not essential. In the case of domestic flights involved in light aircraft, the baggage area, and weight allowance are even more restricted. Hard Samsonite type suitcases do not fit into the cargo compartment easily, if at all. If on a safari tour, due to limited space available for storage in safari vehicles, we strongly recommend using soft duffle bags rather than hard suitcases.
RESERVATIONS, PAYMENTS & DEPOSITS
When we accept your booking, the payment of a non-refundable deposit of 35% of the total invoiced amount is required for full confirmation. The balance is to be paid not later than 70 days prior to the commencement of the services. When bookings are made within 70 days prior to the departure date, full payment is required immediately on the written confirmation. If payments are not received within the above time frame, our representative has the right to cancel the tour which has been booked and retain any deposit received to set against expenses incurred in the booking of such a tour.
All bookings are subject to availability at the time of booking (after payment of deposit) and cannot be guaranteed until fully confirmed.
Prices are usually quoted in us dollars. All prices are subject to change without prior notice. Should prices or costs from suppliers increase due to inflation, currency depreciation, and fuel surcharges, then we will not have any other option than to pass on the same to you. All suppliers reserve the right to increase prices at any time of the year when costs increase outside the control of our direct supplier.
Please note that when the clients’ itinerary overlaps two seasons, the price will be prorated over the two seasons. Please take good care to read on “rates include/exclude” on your particular tour agenda.
But are not limited to the following services specified in the itinerary. Accommodation with meals, tours, transport, driver/guide, park entrance fees, hotel taxes, and service charges.
(unless otherwise specified), medical air rescue services, porterage, domestic air charters, visa fees, beverages, laundry, telephone calls, scheduled flights, gratuities, and all expenses of personal nature.
The standard practice is applicable to one or two children under 12 years sharing a room with 2 adults.
SINGLE ROOM POLICY
Single rooms are available only with a “single supplementary cost ” but there are times when suppliers cannot guarantee singles. Single rooms are scarce and cannot be guaranteed even if paid for at the twin sole use rate. Where this occurs an appropriate refund will be made by the supplier to the client. In certain countries, suppliers will only allow a maximum of 3 single rooms per group at a single room rate except for certain properties where single rooms are limited to only 02 singles.
If you wish to cancel your holiday you must notify the company in writing as soon as possible. Your notice of cancellation is only effective when it is received in writing. In such case the following cancellation charges will be payable:
- If cancelled out of 70 days, the full deposit will be forfeited. (however, if we have purchased air tickets, for such rules governed by the airline will apply for the air segment)
- If cancelled 70 days and under, 100% cancellation charges will apply
- The unused portion of any safari or tour is strictly non-refundable.
Although it rarely happens, we will do our utmost to avoid doing so, but we must reserve the right to cancel tours and other arrangements. Where your holiday is cancelled (other than due to your default in payment) due to unavoidable circumstances beyond our control e.g. Over bookings, our agent will offer you the choice of purchasing an alternative holiday (and paying or receiving a refund in respect of any price difference) or receiving a full and immediate refund of all monies paid.
The expression “force majeure” means any event which the supplier(s) in question could not have foreseen or avoided even with all due care. Such events may include war or threat of war, riots, civil strife, industrial dispute, terrorist activity, natural or nuclear disaster, fire, adverse weather conditions, government action, and all similar circumstances outside the supplier’s control. In these circumstances the supplier’s shall not be liable to pay any compensation or otherwise be responsible for any expenses or losses you incur where the supplier is forced as a result to cancel, delay, curtail or change your holiday arrangements in any way or where the performance or prompt performance of the supplier’s contractual obligations is prevented or affected.
In the event, a particular airline changes its schedule, cancels the flight, loss of luggage due to airline negligence or any other beyond our control, while we cannot take responsibility for such, as a responsible travel agent we will do our utmost to assist you so as to minimize the effect of such an unfortunate incident. We have a considerable amount of leverage to fast track positive results on most occasions through our good contacts in the local airline industry.
In the unlikely event that a tour member has a dispute whilst on tour this must immediately be brought to the attention (and put on record) of the local representative, hotel, lodge, or camp management. It is likely that the tour member’s complaint will be satisfactorily resolved there and then. If, however, this is not the case and the tour member wishes to pursue the matter on their return from the tour, it is essential the complaint be communicated in writing to within 07 days of the end of tour quoting tour reference, destination, and departure date. We regret that we cannot accept responsibility for any complaints, which are not notified entirely in accordance with this clause.
RESPONSIBILITY OF BROWNS TOURS
Browns tours (BG Air Services (Private) Limited) acts only as of the agent for the suppliers and shall not, in any event, be liable for any negligence, breach of contract or acts of omission on the part of suppliers, their employees or any other agent, it shall be the responsibility of all customers including (without limitations) tour members, tour operators, and travel agents, to read and familiarize themselves with the terms and conditions of suppliers. Our agents are a liability for its own negligence or breach of contract shall be limited to the tour price.
Safari minibusses, cars, land cruisers, and coaches will be provided according to the route and number of participants. Our agent reserves the right to employ the services of sub-contractors. Multi-lingual driver guides are provided on all tours and on request/where permitted.
The hazards of traveling all over the world may inevitably rise to some risks and dangers. It is, therefore, a condition of booking that all tour members must have sufficient and appropriate travel insurance for the duration of their tour. Such insurance should fully cover all personal requirements including death, personal injury, medical expenses, and repatriation in the event of accident or illness, cancellation or curtailment of the tour members’ personal property. Browns tours can provide a comprehensive policy at a separate cost. For your own safety, we strongly recommend that it is compulsory to take valid travel insurance when on any tour with browns tours.
It will be mandatory to take vaccinations prior to departure for certain countries. (eg- Africa). Please ask for the same before finalizing your tour. It will also be wise to carry with you your doctor’s medical prescriptions on tour.
Any special requests like meals, wheelchair, seating (aircraft), etc.. (e.g. For single rooms or particular diet) must be notified in writing when the booking is made. Whilst the supplier will endeavor to meet such requests they cannot be guaranteed and any failure to comply will not be a breach of contract.